Last Modified: 6th October, 2020
The Portal is offered and available to users who are 18 years of age or older and who represent a research organization that has previously entered into a separate agreement with a research sponsor who utilizes AutoCruitment to help manage the patient recruitment process for one or more clinical trials or specialty procedures. By using our Portal, you represent and warrant that you are of legal age to form a binding contract with AutoCruitment and meet all of the foregoing eligibility requirements. If you do not meet all of these requirements, you must not access or use the Portal.
We reserve the right to withdraw or amend this Portal, and any service or material we provide on the Portal, in our sole discretion without notice. We will not be liable if for any reason all or any part of the Portal is unavailable at any time or for any period. From time to time, we may restrict access to some parts of the Portal, or the entire Portal, to users, including registered users.
You are responsible for:
If you choose, or are provided with, a username, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any other person or entity. You also acknowledge that your account is personal to you and agree not to provide any other person with access to this Portal or portions of it using your username, password or other security information. You agree to notify us immediately of any unauthorized access to or use of your username or password or any other breach of security. You also agree to ensure that you exit from your account at the end of each session. You should use particular caution when accessing your account from a public or shared computer so that others are not able to view or record your password or other personal information.
The Portal and its entire contents, features and functionality (including but not limited to all information, software, text, displays, images, video and audio, and the design, selection and arrangement thereof), are owned by AutoCruitment, its licensors or other providers of such material and are protected by United States and international copyright, trademark, patent, trade secret and other intellectual property or proprietary rights laws. However, you, along with AutoCruitment, will become the controller of personal data for any potential research study participant that is selected for your research study (“Participant Personal Data”) and you will be responsible for all acts and omissions required under applicable law for such data.
The AutoCruitment name, and all related names, logos, product and service names, designs and slogans are trademarks of AutoCruitment or its affiliates or licensors. You must not use such marks without the prior written permission of AutoCruitment. All other names, logos, product and service names, designs and slogans on this Portal are the trademarks of their respective owners.
Additionally, you agree not to:
We have the right to:
We also have the right to suspend or terminate your access to the Portal after you have not accessed the Portal for a period of three (3) months or more.
Without limiting the foregoing, we have the right to fully cooperate with any law enforcement authorities or court order requesting or directing us to disclose the identity, or other information, of anyone accessing, or attempting to access, any materials on or through the Portal. We have no liability or responsibility to anyone for performance or nonperformance of the activities described in this section. YOU WAIVE AND HOLD HARMLESS AUTOCRUITMENT AND ITS AFFILIATES, LICENSEES, OTHER CUSTOMERS (INCLUDING STUDY SPONSORS AND OTHER RESEARCHERS), AND SERVICE PROVIDERS FROM ANY CLAIMS RESULTING FROM ANY ACTION TAKEN BY ANY OF THE FOREGOING PARTIES DURING, OR AS A RESULT, OF ITS INVESTIGATIONS AND FROM ANY ACTIONS TAKEN AS A CONSEQUENCE OF INVESTIGATIONS BY EITHER SUCH PARTIES OR LAW ENFORCEMENT AUTHORITIES.
The information presented on or through the Portal is made available solely for general information purposes. We do not warrant the accuracy, completeness or usefulness of this information. Any reliance you place on such information is strictly at your own risk. We disclaim all liability and responsibility arising from any reliance placed on such materials by you or any other visitor to the Portal, or by anyone who may be informed of any of its contents.
This Portal includes content provided by third parties, including materials provided by other users and potential research study participants. All statements and/or opinions expressed in these materials, and all articles and responses to questions and other content, other than the content provided by AutoCruitment, are solely the opinions and the responsibility of the person or entity providing those materials. These materials do not necessarily reflect the opinion of AutoCruitment. We are not responsible, or liable to you or any third party, for the content or accuracy of any materials provided by any third parties.
We may update the content on this Portal from time to time, but its content is not necessarily complete or up-to-date. Any of the material on the Portal may be out of date at any given time, and we are under no obligation to update such material.
You may link to our homepage, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not:
You agree to cooperate with us in causing any unauthorized framing or linking immediately to cease. We reserve the right to withdraw linking permission without notice.
If the Portal contains links to other sites and resources provided by third parties, these links are provided for your convenience only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them. If you decide to access any of the third party websites linked to this Portal, you do so entirely at your own risk and subject to the terms and conditions of use for such websites.
Access to the Portal may not be legal by certain persons or in certain countries. You are responsible for compliance with all laws that apply to you regarding your access and use of the Portal.
You understand that we cannot and do not guarantee or warrant that files available for downloading from the internet or the Portal will be free of viruses or other destructive code. You are responsible for implementing sufficient procedures and checkpoints to satisfy your particular requirements for anti-virus protection and accuracy of data input and output, and for maintaining a means external to our site for any reconstruction of any lost data. WE WILL NOT BE LIABLE FOR ANY LOSS OR DAMAGE CAUSED BY A DISTRIBUTED DENIAL-OF-SERVICE ATTACK, VIRUSES OR OTHER TECHNOLOGICALLY HARMFUL MATERIAL THAT MAY INFECT YOUR COMPUTER EQUIPMENT, COMPUTER PROGRAMS, DATA OR OTHER PROPRIETARY MATERIAL DUE TO YOUR USE OF THE PORTAL OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE PORTAL OR TO YOUR DOWNLOADING OF ANY MATERIAL POSTED ON IT, OR ON ANY PORTAL LINKED TO IT.
YOUR USE OF THE PORTAL, ITS CONTENT AND ANY SERVICES OR ITEMS OBTAINED THROUGH THE PORTAL IS AT YOUR OWN RISK. THE PORTAL, ITS CONTENT AND ANY SERVICES OR ITEMS OBTAINED THROUGH THE PORTAL ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. NEITHER AUTOCRUITMENT NOR ANY PERSON ASSOCIATED WITH AUTOCRUITMENT MAKES ANY WARRANTY OR REPRESENTATION WITH RESPECT TO THE COMPLETENESS, SECURITY, RELIABILITY, QUALITY, ACCURACY OR AVAILABILITY OF THE PORTAL. WITHOUT LIMITING THE FOREGOING, NEITHER AUTOCRUITMENT NOR ANYONE ASSOCIATED WITH AUTOCRUITMENT REPRESENTS OR WARRANTS THAT THE PORTAL, ITS CONTENT OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE PORTAL WILL BE ACCURATE, RELIABLE, ERROR-FREE OR UNINTERRUPTED, THAT DEFECTS WILL BE CORRECTED, THAT OUR SITE OR THE SERVER THAT MAKES IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS OR THAT THE PORTAL OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE PORTAL WILL OTHERWISE MEET YOUR NEEDS OR EXPECTATIONS.
AUTOCRUITMENT HEREBY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT AND FITNESS FOR PARTICULAR PURPOSE.
THE FOREGOING DOES NOT AFFECT ANY WARRANTIES WHICH CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW.
IN NO EVENT WILL AUTOCRUITMENT, ITS AFFILIATES OR THEIR LICENSORS, SERVICE PROVIDERS, EMPLOYEES, AGENTS, OFFICERS OR DIRECTORS BE LIABLE FOR DAMAGES OF ANY KIND, UNDER ANY LEGAL THEORY, ARISING OUT OF OR IN CONNECTION WITH YOUR USE, OR INABILITY TO USE, THE PORTAL, ANY WEBSITES LINKED TO IT, ANY CONTENT ON THE PORTAL OR SUCH OTHER WEBSITES OR ANY SERVICES OR PARTICIPANT PERSONAL DATA OBTAINED THROUGH THE PORTAL OR SUCH OTHER WEBSITES, INCLUDING ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY, PAIN AND SUFFERING, EMOTIONAL DISTRESS, LOSS OF REVENUE, LOSS OF PROFITS, LOSS OF BUSINESS OR ANTICIPATED SAVINGS, LOSS OF USE, LOSS OF GOODWILL, LOSS OF DATA, AND WHETHER CAUSED BY TORT (INCLUDING NEGLIGENCE), BREACH OF CONTRACT OR OTHERWISE, EVEN IF FORESEEABLE.
THE FOREGOING DOES NOT AFFECT ANY LIABILITY WHICH CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW.
YOU AND AUTOCRUITMENT LLC ARE AGREEING TO GIVE UP ANY RIGHTS TO LITIGATE CLAIMS IN A COURT OR BEFORE A JURY, OR TO PARTICIPATE IN A CLASS ACTION OR REPRESENTATIVE ACTION WITH RESPECT TO A CLAIM. OTHER RIGHTS THAT YOU WOULD HAVE IF YOU WENT TO COURT MAY ALSO BE UNAVAILABLE OR MAY BE LIMITED IN ARBITRATION.
ANY CLAIM, DISPUTE OR CONTROVERSY (WHETHER IN CONTRACT, TORT OR OTHERWISE, WHETHER PRE-EXISTING, PRESENT OR FUTURE, AND INCLUDING STATUTORY, CONSUMER PROTECTION, COMMON LAW, INTENTIONAL TORT, INJUNCTIVE AND EQUITABLE CLAIMS) BETWEEN YOU AND US ARISING FROM OR RELATING IN ANY WAY TO YOUR PURCHASE OF PRODUCTS OR SERVICES THROUGH THE WEBSITE OR APPLICATIONS, WILL BE RESOLVED EXCLUSIVELY AND FINALLY BY BINDING ARBITRATION.
Arbitration uses a neutral arbitrator instead of a judge or jury, allows for more limited discovery than in court, and is subject to very limited review by courts. Arbitrators can award the same damages and relief that a court can award. The arbitration will be administered by the American Arbitration Association (“AAA”) in accordance with the Consumer Arbitration Rules (the “AAA Rules”) then in effect, except as modified by this Section 18 (The AAA Rules are available at https://www.adr.org/active-rules, by calling the AAA at 1-800-778-7879, or by contacting us at our address listed below). You agree that, by agreeing to these Terms, the Federal Arbitration Act will govern the interpretation and enforcement of this section.
The arbitrator will have exclusive authority to resolve any dispute relating to arbitrability and/or enforceability of this arbitration provision, including any unconscionability challenge or any other challenge that the arbitration provision or the agreement is void, voidable or otherwise invalid. The arbitrator will be empowered to grant whatever relief would be available in court under law or in equity. Any award of the arbitrator will be final and binding on each of the parties and may be entered as a judgment in any court of competent jurisdiction.
If you seek arbitration or elect to file a small claim court action, you must first send AutoCruitment LLC, by certified mail, a written notice of your claim (a “Notice”) to our General Counsel at the address listed below. If AutoCruitment initiates the arbitration, it will send such Notice to you at the address provided in your account (which may be updated by you from time to time). A Notice, whether sent by you or AutoCruitment, must: (a) describe the nature and basis of the claim or dispute; and (b) describe the specific relief sought (the “Demand”). If you and AutoCruitment do not reach an agreement to resolve the claim within 30 days after the Notice is received, you or AutoCruitment may commence an arbitration proceeding or file a claim in small claims court. The arbitration or small-claims court proceeding will be limited solely to your individual dispute or controversy.
You may download or copy a form to initiate arbitration at https://www.adr.org. If you are required to pay a filing fee, after AutoCruitment receives the notice at the address listed below that you have commenced arbitration, AutoCruitment will promptly reimburse you for your payment of the filing fee, unless your claim is for greater than US $10,000, in which event you will be responsible for the filing fees.
If your claim is for US $10,000 or less, we agree that you may choose whether the arbitration will be conducted solely on the basis of documents submitted to the arbitrator, through a telephonic hearing, or by an in-person hearing as established by the AAA Rules. If you claim exceeds US $10,000, the right to a hearing will be determined by the AAA Rules. Regardless of the manner in which the arbitration is conducted, the arbitrator shall issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the award is based. If the arbitrator issues you an award that is greater than the value of AutoCruitment’s last written settlement offer made before an arbitrator was selected (or if AutoCruitment did not make a settlement offer before an arbitrator was selected), then AutoCruitment will pay you the amount of the award or US $1,000, whichever is greater. Except as expressly set forth herein, the payment of all filing, administration, and arbitrator fees will be governed by the AAA Rules.
You agree to an arbitration on an individual basis. IN ANY DISPUTE, NEITHER YOU NOR AUTOCRUITMENT LLC WILL BE ENTITLED TO JOIN OR CONSOLIDATE CLAIMS BY OR AGAINST OTHER CUSTOMERS IN COURT OR IN ARBITRATION OR OTHERWISE PARTICIPATE IN ANY CLAIM AS A CLASS REPRESENTATIVE, CLASS MEMBER OR IN A PRIVATE ATTORNEY GENERAL CAPACITY. The arbitral tribunal may not consolidate more than one person’s claims and may not otherwise preside over any form of a representative or class proceeding. The arbitral tribunal has no power to consider the enforceability of this class arbitration waiver and any challenge to the class arbitration waiver may only be raised in a court of competent jurisdiction.
This website is operated by AutoCruitment LLC; 101 Avenue of the Americas; 8th Floor; New York, NY 10013; (646) 876-9400.
All other feedback, comments, requests for technical support and other communications relating to the Portal should be directed to: firstname.lastname@example.org.
For the purposes of these Data Sharing Terms, the following terms have the following meanings:
“Data Sharing Terms” has the meaning set forth in the Preamble.
“Applicable Law” shall mean all regional, national, and international laws, rules, regulations, and standards including those imposed by any governmental or regulatory authority which apply from time to time to the party or activity in the circumstances in question.
“CCPA” means the California Consumer Privacy Act and its implementing regulations adopted by the California Attorney General, as each may be amended from time to time.
“Controller” has the meaning set forth in the applicable Data Privacy Law.
“Data Privacy Law” means all Applicable Laws relating to the processing, protection, or privacy of the Personal Data, including, where applicable, the guidance, regulations, and codes of practice issued by regulatory bodies in any relevant jurisdiction. This includes, but is not limited to: (a) GDPR; (b) CCPA; and (c) HIPAA.
“Data Subject” means an individual who is the subject of Personal Data.
“GDPR” means the EU General Data Protection Regulation 2016/679 and the implementing acts of the foregoing by a member state of the European Union, a member of the European Economic Area, the United Kingdom, and/or Switzerland.
“Personal Data” means any information Processed by AutoCruitment or Researcher that: (a) identifies or relates to an individual who can be identified directly or indirectly from that data alone or in combination with other information in AutoCruitment’s or Researcher’s possession or control or that AutoCruitment or Researcher is likely to have access to, or (b) the relevant Data Privacy Law(s) define as protected personal information, personal data, or similar.
“Process” means any activity that involves the use of Personal Data or that the relevant Data Privacy Laws may otherwise include in the definition of processing, processes, or process. It includes obtaining, recording, or holding the data, or carrying out any operation or set of operations on the data including, but not limited to, organizing, amending, retrieving, using, disclosing, erasing, or destroying it. Processing also includes transferring Personal Data to third parties.
“Processing” has a correlative meaning to Process.
“Processor” has the meaning set forth in the applicable Data Privacy Law.
“Security Incident” means the unauthorized use, modification, loss, compromise, destruction, or disclosure of, or access to, Personal Data.
“Standard Contractual Clauses” means the European Commission’s Set II Standard Contractual Clauses for the transfer of Personal Information from the Community to third countries (controller to controller transfers), as set out in the Annex to Commission Decision C(2004)5721.
2.2. Participant Personal Data Use Restrictions. Researcher shall only use the Participant Personal Data for the Permitted Use and shall not disclose, release, distribute, or deliver the Participant Personal Data, or any portion thereof, to any third-party other than as requested by a Data Subject or as necessary to fulfill the Permitted Use without AutoCruitment’s prior written consent. Any purpose or use not specifically authorized herein is prohibited unless otherwise agreed to in writing by AutoCruitment. Without limiting the foregoing and except as otherwise expressly set forth in these Data Sharing Terms or as necessary to perform the Permitted Use, Researcher shall not at any time, directly or indirectly: (a) rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available the Participant Personal Data in a manner other than as permitted pursuant to a written agreement between the parties; (b) publish, enhance, or display any compilation or directory based upon information derived from the Participant Personal Data; or (c) use the Participant Personal Data in any manner or for any purpose inconsistent with AutoCruitment’s Privacy Notice or that infringes, misappropriates, or otherwise violates any intellectual property right or other right of any person (including such person’s right to privacy), or that violates any Applicable Law. Notwithstanding the foregoing, Researcher may use the Participant Personal Data to the extent permitted by Researcher’s agreement with the research sponsor for the applicable study.
2.3. License Grant to AutoCruitment. The parties agree and acknowledge that the Personal Data provided by Researcher is anticipated by the Parties to be limited to the minimum necessary Personal Data required to setup the Researcher (and its authorized users’) accounts on the Portal and for billing and collection purposes and in no event is expected to contain sensitive categories of Personal Data (as such term may be defined in Data Privacy Laws) (collectively, “Researcher Personal Data”). Researcher will promptly notify AutoCruitment prior to providing any other Personal Data to AutoCruitment. Subject to the terms and conditions of these Data Sharing Terms, Researcher hereby grants AutoCruitment a non-exclusive, fully paid-up, perpetual, and royalty free license to use such Researcher Personal Data to maintain and provide access to the Portal (including for billing and collection purposes) and the information contained therein related to Data subjects and their suitability for research studies.
2.4. Researcher Personal Data Use Restrictions. AutoCruitment agrees that it shall not retain, use, or disclose any Researcher Personal Data for any purpose other than providing Researcher and its authorized users with the access and use of the Portal (and any billing, collections, or similar activity required related to the same), to provide patients and potential patients with the contact information of Researcher, or as otherwise permitted under the Data Privacy Laws. AutoCruitment agrees and acknowledges that it is prohibited from retaining, using, or disclosing any Researcher Personal Data for any purpose other than as set forth in the foregoing sentence. AutoCruitment shall ensure that its subcontractors who collect, retain, or disclose Researcher Personal Data in connection with the foregoing purpose agree in writing to the same restrictions and requirements that apply to AutoCruitment with respect to the Researcher Personal Data. AutoCruitment shall not disclose the Researcher Personal Data for any monetary or other valuable consideration such that such disclosure constitutes a “sale” under the CCPA.
2.5. Reservation of Rights. Each party reserves all rights not expressly granted to the other party in these Data Sharing Terms. Except for the limited rights and licenses expressly granted under these Data Sharing Terms, nothing in these Data Sharing Terms grants, by implication, waiver, estoppel, or otherwise, to the other party or any third-party any intellectual property rights or other right, title, or interest in or to any Personal Data.
3.1. Independent Controllers. The parties agree and acknowledge that, subject to the terms and conditions of these Data Sharing Terms: (a) each party has the right to, and hereby does, independently and without direction from the other party, determine the means and purposes of the Processing of Participant Personal Data in such party’s possession, custody, or control; (b) neither party has the right to determine the means and purpose of the Processing of the Participant Personal Data in the other party’s possession, custody, or control; (c) each party Processes the Participant Personal Data on its own behalf or on the behalf of a Data Subject and neither party Processes the Participant Personal Data on behalf of, or subject to the instructions of, the other party; (d) neither party is, or shall claim to be, a Processor of the other party or a joint Controller along with the other party of the Participant Personal Data; and (e) each party is an independent Controller for the Processing of the Participant Personal Data and each party has distinct and independent obligations with respect to its Processing of the Participant Personal Data under Data Privacy Laws.
3.2. Researcher Obligations Under Data Protection Laws. Without limiting anything in these Data Sharing Terms, Researcher acknowledges and agrees that, at its sole cost and expense, it is solely responsible for its compliance with, and it shall comply with, all obligations of a Controller under applicable Data Privacy Laws related to its Processing of the Participant Personal Data.
3.3. Standard Contractual Clauses. Researcher and AutoCruitment acknowledge and agree that, other than Researcher Personal Information, the access and use of the Portal as of the effective date of these Data Sharing Terms, do not require the provision of any Personal Data from Researcher to AutoCruitment. In the event that any use of the Portal includes the transfer of Personal Data from the European Economic Area to another country not deemed to provide an adequate level of protection for Personal Data by the European Commission, the parties agree that by Researcher’s use of the Portal or receipt or provision of any Personal Data on or through the Portal, the parties are entering into the Standard Contractual Clauses contained in Addendum A of these Data Sharing Terms. The parties further agree to comply with such Standard Contractual Clauses and to take all other actions required to legitimize the transfer, including, if necessary: (a) cooperating to register the Standard Contractual Clauses with any supervisory authority in any European Economic Area country; (b) procuring approval from any such supervisory authority; or (c) providing additional information about the transfer to such supervisory authority. If either party believes that the measures set out herein are not sufficient to satisfy the legal requirements, such party will notify the other party and the parties will work together in good faith to find an alternative. Notwithstanding the foregoing, any the parties agree and acknowledge individual Data Subjects in the European Economic Area may directly provide AutoCruitment with consent in accordance with AutoCruitment’s Privacy Notice when such Data Subjects access and use the Portal, and that Researcher is solely responsible for ensuring that Researcher’s collection and use of Researcher Personal Data provided to AutoCruitment directly by Researcher complies with all Data Privacy Laws.
3.4. Subject to Section 3.3 and pursuant to Section VII of the Standard Contractual Clauses, the parties hereby agree to the following additional commercial clauses and additional privacy measures:
Researcher acknowledges that, as between Researcher and AutoCruitment, AutoCruitment owns all right, title and interest, including all intellectual property rights, in and to the Participant Personal Data. Researcher further acknowledges that: (a) the Participant Personal Data is an original compilation protected by United States copyright laws; (b) AutoCruitment has dedicated substantial resources to collect, manage and compile such Participant Personal Data; and (c) such Participant Personal Data may constitute trade secrets of AutoCruitment. AutoCruitment may terminate these Data Sharing Terms without advance notice to Researcher or an opportunity for Researcher to cure and without further obligation or liability if Researcher contests any of AutoCruitment’s right, title, or interest in or to the Participant Personal Data, including without limitation, in a judicial proceeding anywhere throughout the world.
For as long as Researcher Processes the Participant Personal Data, Researcher shall take and implement appropriate technical and organizational measures designed to provide a level of security appropriate to the risk to such Participant Personal Data against the accidental or the actual or threatened unauthorized use, modification, loss, compromise, destruction, or disclosure of, or access to, such Participant Personal Data. In determining our security measures, Researcher shall take into account state of the art, the costs of implementation, and the nature, scope, context, and purposes of the Processing as well as the risk of varying likelihood and severity for the rights and freedoms of Data Subjects. Researcher’s security measures will include, as appropriate: (a) the pseudonymisation and encryption of such Participant Personal Data; (b) the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services; (c) the ability to restore the availability and access to such Participant Personal Data in a timely manner in the event of a physical or technical incident; and (d) a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational measures for ensuring the security of the Processing of such Participant Personal Data.
EXCEPT AS EXPRESSLY STATED IN THESE DATA SHARING TERMS, THE PARTICIPANT PERSONAL DATA IS PROVIDED “AS IS” AND AUTOCRUITMENT HEREBY DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE. THE PARTICIPANT PERSONAL DATA PROVIDED BY AUTOCRUITMENT IS ADVISORY IN NATURE AND NOT BINDING ON RESEARCHER OR ANY OTHER THIRD PARTY. AUTOCRUITMENT SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE OR TRADE PRACTICE WITH RESPECT TO SUCH PARTICIPANT PERSONAL DATA. EXCEPT AS EXPRESSLY STATED IN THESE DATA SHARING TERMS, AUTOCRUITMENT MAKES NO WARRANTY OF ANY KIND THAT THE PARTICIPANT PERSONAL DATA, OR ANY PRODUCTS OR RESULTS OF ITS USE, WILL MEET RESEARCHER’S OR ANY OTHER PERSON’S REQUIREMENTS, OR ACHIEVE ANY INTENDED RESULT.
7.1. Indemnification. Data Recipient shall indemnify, hold harmless, and, at AutoCruitment’s option, defend AutoCruitment from and against any losses, damages, liabilities, or costs (including reasonable attorneys’ fees) (“Losses”) resulting from any third-party claim, suit, action, or proceeding (“Third-Party Claim”) based on Researcher’s: (a) negligence or willful misconduct; (b) use of the Participant Personal Data by Researcher or its personnel in a manner not authorized by these Data Sharing Terms; (c) use of Participant Personal Data by Researcher or its personnel contrary to the instructions of the Data Subject; (d) use of the Participant Personal Data in violation of any Applicable Laws; or (e) a breach of its security controls that results in a Security Incident.
7.2. By AutoCruitment. AutoCruitment shall indemnify, defend, and hold harmless Researcher from and against all Losses incurred by Researcher from any Third-Party Claim that Data Recipient’s Permitted Use of the Participant Personal Data available on or through the Portal infringes or misappropriates such third party’s intellectual property rights. This Section 7.2 shall not apply to the extent that the alleged infringement arises from Researcher’s violation of Section 2.2.
7.3. Indemnification Procedure. The party seeking indemnification shall promptly notify the indemnifying party in writing of any Third-Party Claim for which it seeks indemnification under this Section 7 and cooperate with the indemnifying party at the indemnifying party’s sole cost and expense. The indemnifying party shall immediately take control of the defense and investigation of such Third-Party Claim and shall employ counsel of its choice to handle and defend the same, at the indemnifying party’s sole cost and expense. The indemnifying party may not settle any Third-Party Claim against the indemnified party unless such settlement completely and forever releases indemnified party from all liability with respect to such Third-Party Claim or unless the indemnified party consents to such settlement, which shall not be unreasonably withheld or delayed, and provided further that the indemnified party shall have the right, at its option, to defend itself against any such Third-Party Claim or to participate in the defense thereof at its own cost and expense with counsel of its own choice. A failure of the party seeking indemnification to perform any of the obligations under this Section 7 will not relieve the indemnifying party of its obligations under this Section 7 except to the extent that the indemnifying party can demonstrate that it has been materially prejudiced as a result of such failure.
IN NO EVENT WILL AUTOCRUITMENT BE LIABLE UNDER OR IN CONNECTION WITH THESE DATA SHARING TERMS UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, FOR ANY: (A) CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED OR PUNITIVE DAMAGES; (B) INCREASED COSTS, DIMINUTION IN VALUE OR LOST BUSINESS, PRODUCTION, REVENUES, OR PROFITS; (C) LOSS OF GOODWILL OR REPUTATION; (D) USE, INABILITY TO USE, LOSS, INTERRUPTION, DELAY OR RECOVERY OF ANY DATA OR BREACH OF DATA OR SYSTEM SECURITY; OR (E) COST OF REPLACEMENT GOODS OR SERVICES, IN EACH CASE REGARDLESS OF WHETHER AUTOCRUITMENT WAS ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE. IN NO EVENT WILL AUTOCRUITMENT’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE DATA SHARING TERMS, UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY AND OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID BY RESEARCHER TO AUTOCRUITMENT PURSUANT TO AN APPLICABLE SERVICES AGREEMENT FOR RESEARCHER’S ACCESS AND USE OF AUTOCRUITMENT’S SERVICES IN THE TWELVE (12) MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM OR, IF NO SUCH AGREEMENT HAS BEEN EXECUTED, THE SUM OF ONE-HUNDRED DOLLARS ($100).
9.1. Term. The term of these Data Sharing Terms begins on the Effective Date and will continue indefinitely unless terminated pursuant to any of these Data Sharing Term’s express provisions (the “Term”).
9.2. Termination. In addition to any other express termination right set forth elsewhere in these Data Sharing Terms:
9.3. Survival. Any rights, obligations, or required performance of the parties in these Data Sharing Terms which, by their express terms or nature and context are intended to survive termination or expiration of these Data Sharing Terms, will survive any such termination or expiration, including the rights and obligations set forth in this Section 9.3 and Sections 3, 4, 5, 6, 7, 8, and 10.
10.1. Governing Law; Submission to Jurisdiction. Any legal suit, action, or other proceeding arising out of or related to the Data Privacy Laws (each, a “Data Privacy Law Action”): (a) shall be governed by and construed in accordance with the internal laws of England without giving effect to any choice or conflict of law provisions or rule that would require or permit the application of the laws of any jurisdiction other than those of England; and (b) will be instituted exclusively in the courts of England located in the city of London and each party irrevocably submits to the exclusive jurisdiction of such courts in any such Data Privacy Law Action. For all other legal suits, actions, or other proceedings not arising out of or related to the Data Privacy Laws (each, an “Other Action”), these Data Sharing Terms are governed by and construed in accordance with the internal laws of the State of New York without giving effect to any choice or conflict of law provision or rule that would require or permit the application of the laws of any jurisdiction other than those of the State of New York. All Other Actions will be instituted exclusively in the federal courts of the United States or the courts of the State of New York in each case located in the city of New York, and each party irrevocably submits to the exclusive jurisdiction of such courts in any such Other Action.
10.2. Third-Party Beneficiaries. Each Data Subject is an intended third-party beneficiary of these Data Sharing Terms to the extent it relates to such Data Subject’s Personal Data. In this regard, such Data Subject shall be entitled to exercise all rights available to AutoCruitment under these Data Sharing Terms, and enforce all terms and conditions of these Data Sharing Terms to the extent such rights, terms, and conditions impact or otherwise relate to such Data Subject’s Personal Data as such Data Subject would have were it a party hereto. Except as otherwise set forth in this Section 10.2, these Data Sharing Terms is for the sole benefit of AutoCruitment and Researcher and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other person or entity any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of these Data Sharing Terms.
Data transfer agreement
the entity identified as “Researcher” in the Data Sharing Terms and Conditions to which these Clauses are attached
with contact information set forth in the applicable agreement for data exporter’s access and use of
hereinafter “data exporter”
101 Avenue of the Americas; 8th Floor; New York, NY 10013; USA
hereinafter “data importer”
each a “party”; together “the parties”.
For the purposes of the clauses:
The details of the transfer (as well as the personal data covered) are specified in Annex B, which forms an integral part of the clauses.
The data exporter warrants and undertakes that:
The data importer warrants and undertakes that:
These clauses shall be governed by the law of the country in which the data exporter is established, with the exception of the laws and regulations relating to processing of the personal data by the data importer under clause II(h), which shall apply only if so selected by the data importer under that clause.
The parties may not modify these clauses except to update any information in Annex B, in which case they will inform the authority where required. This does not preclude the parties from adding additional commercial clauses where required.
The details of the transfer and of the personal data are specified in Annex B. The parties agree that Annex B may contain confidential business information which they will not disclose to third parties, except as required by law or in response to a competent regulatory or government agency, or as required under clause I(e). The parties may execute additional annexes to cover additional transfers, which will be submitted to the authority where required. Annex B may, in the alternative, be drafted to cover multiple transfers.
Dated: Electronically, upon the first date data exporter uses data importer’s goods and services.
FOR DATA IMPORTER
Executed Electronically upon Data exporter’s
access or use of the Portal
FOR DATA EXPORTER
Executed Electronically upon data exporter’s
access or use of the Portal
1. Purpose limitation: Personal data may be processed and subsequently used or further communicated only for purposes described in Annex B or subsequently authorised by the data subject.
2. Data quality and proportionality: Personal data must be accurate and, where necessary, kept up to date. The personal data must be adequate, relevant and not excessive in relation to the purposes for which they are transferred and further processed.
3. Transparency: Data subjects must be provided with information necessary to ensure fair processing (such as information about the purposes of processing and about the transfer), unless such information has already been given by the data exporter.
4. Security and confidentiality: Technical and organisational security measures must be taken by the data controller that are appropriate to the risks, such as against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access, presented by the processing. Any person acting under the authority of the data controller, including a processor, must not process the data except on instructions from the data controller.
5. Rights of access, rectification, deletion and objection: As provided in Article 12 of Directive 95/46/EC, data subjects must, whether directly or via a third party, be provided with the personal information about them that an organisation holds, except for requests which are manifestly abusive, based on unreasonable intervals or their number or repetitive or systematic nature, or for which access need not be granted under the law of the country of the data exporter. Provided that the authority has given its prior approval, access need also not be granted when doing so would be likely to seriously harm the interests of the data importer or other organisations dealing with the data importer and such interests are not overridden by the interests for fundamental rights and freedoms of the data subject. The sources of the personal data need not be identified when this is not possible by reasonable efforts, or where the rights of persons other than the individual would be violated. Data subjects must be able to have the personal information about them rectified, amended, or deleted where it is inaccurate or processed against these principles. If there are compelling grounds to doubt the legitimacy of the request, the organisation may require further justifications before proceeding to rectification, amendment or deletion. Notification of any rectification, amendment or deletion to third parties to whom the data have been disclosed need not be made when this involves a disproportionate effort. A data subject must also be able to object to the processing of the personal data relating to him if there are compelling legitimate grounds relating to his particular situation. The burden of proof for any refusal rests on the data importer, and the data subject may always challenge a refusal before the authority.
6. Sensitive data: The data importer shall take such additional measures (e.g. relating to security) as are necessary to protect such sensitive data in accordance with its obligations under clause II.
7. Data used for marketing purposes: Where data are processed for the purposes of direct marketing, effective procedures should exist allowing the data subject at any time to “opt-out” from having his data used for such purposes.
8. Automated decisions: For purposes hereof “automated decision” shall mean a decision by the data exporter or the data importer which produces legal effects concerning a data subject or significantly affects a data subject and which is based solely on automated processing of personal data intended to evaluate certain personal aspects relating to them, such as their performance at work, creditworthiness, reliability, conduct, etc. The data importer shall not make any automated decisions concerning data subjects, except when:
b) where otherwise provided by the law of the data exporter.
(To be completed by the parties)
The personal data transferred concern the following categories of data subjects:
Potential patients and participant in clinical research studies conducted by data importer.
Purposes of the transfer(s)
The transfer is made for the following purposes:
To determine if data subjects meet criteria for participation in clinical research studies conducted by data exporter and to enroll data subject in such studies if the critera is met.
Categories of data
The personal data transferred concern the following categories of data:
Contact information of data subject potentially together with other information submitted by data subject to be considered for one or more clinical research studies, which may include current or past health conditions and demographic information such as age and gender.
The personal data transferred may be disclosed only to the following recipients or categories of recipients:
Data importer and potentially clinical research sponsor in the event of an adverse event.
Sensitive data (if appropriate)
The personal data transferred concern the following categories of sensitive data:
Information related to genetic data, physical or mental health condition and, when appliable for the particular clinical research study, sexual life and/or sexual orientation.
Data protection registration information of data exporter (where applicable)
Additional useful information (storage limits and other relevant information)
Contact points for data protection enquiries
As set forth in the Data Sharing Terms to which these clauses are attached
As set forth in data exporter’s profile in the Portal